Port Agency Management
PAM (Port Agency Management) is built on the state of the art technology which covers activities performed right from Proforma DA to Final DA.
PAM has made it easy for the user to create the PDA on a single click with the help of the Tariff configured in the Master for different Ports and Berths. PAM calculates charges on GRT / NRT / RGRT / duration of Vessel stay and likewise parameters and displays the final output on the screen reducing manual intervention and calculation mistakes. It supports defining multiple customers in case Port / Husbandry services are billed to different parties under a single Job. PAM also supports printing the PDA in PDF as well as Excel format involving multi-currencies.
Finance is divided into two parts namely, Inflow and Outflow.
Inflow
One can record the advance or pre-funding received from the customer(s) in PAM. The advance can be allocated to the Vessel using āFund Allocationā feature.
Outflow
PAM has given a facility to add fund request raised against each service provided to the Vessel. This keeps transparency between Branches and Head Office on the rates quoted by the Vendors. This also eases up the process of making payment to Ports as well as other Vendors. PAM also records the payment history, shortfalls and surplus paid to the Vendors. It also facilitates the user to adjust the surplus during next payment.
The hectic life of the Operations team eases down with the help of PAM because they are able to send Reciprocation mails to Owners / Masters, Port Information, Berth Restrictions and Pre-Arrival Documents to the Master etc. and all this happens over a single button click. The user can also maintain his own check-list for the day-to-day activities performed on the Vessel.
How can we forget the automation of ETA Notice and NOR which are auto-generated by PAM for each and every customer! Isnāt that a great add-on? The heart of Operations which is SOF and Daily Report is just a click away!
PAM provides a fair comparison of the rates quoted to the customer in PDA, the rates charged to the Port Agent by the vendor making it easy for the FDA user to decide on the selling rates. This gives a clear picture of the Profit and/or Loss incurred against each service. The Receivable / Payable amount is calculated by PAM basis the advance funds received from the customer avoiding manual intervention or mistakes.
āPrint Configurationā is again a fabulous add-on where the user configures if a service should be accompanied by the actual bill of the vendor or by the vouchers raised by the agency. Needless to say, FDA supports printing the FDA report in PDF as well as Excel format involving multi-currencies.
Other utilities to make the system unique in its own way are:
- In-built e-mail sending feature which is available across all the modules. Each mail sent through PAM can be tracked in the āSent Itemā of the user.
-
DMS (Document Management System) where
user can upload the frequently shared documents
and configure them with the e-mail templates avoiding
repetition of work. - Elaborated Masters which makes PAM more user-configurable.
- Reports are known to be heart of any system, hence, PAM offers a number of reports for each module with multiple search parameters.
- Prev
- Next
- Next